June 23rd 2009

From PHP London wiki

Contents 1 Executive committee meeting on 23/6/2009 2 Where and when 3 Who will be there 4 Apologies for absence 5 Agenda 6 Minutes 6.1 New committee members 6.2 Bank accounts and finances 6.3 Activities 6.4 Talks 6.5 Conference 7 Actions

Executive committee meeting on 23/6/2009

Note: This isn't our monthly pub meeting for user group members. If you're looking for that, it's at the top of the current events page.

Where and when

Doggett's from 19:00 to 22:00

Who will be there

• Dave Nattriss
• Johanna Cherry
• Matt Raines
• Scott MacVicar
• Franck Cassedanne

Apologies for absence

Agenda

Please add anything you'd like to discuss.

1. Welcome, apologies, and matters arising from the previous meeting
2. PHP London matters:
   1. HSBC bank account
   2. Dynamic languages evening report
   3. Perl Mongers social?
   4. Wi-fi at Theodore Bullfrog/T-Mobile pay as you go dongle that plugs into a wi-fi router
   5. Talks at monthly events
   6. Gaming at monthly events
   7. Prize draw at monthly events
   8. Ideas for other things we can do/provide
      1. Tutorial/workshop events?
3. PHP UK Conference matters:
   1. Videos from the 2009 and 2007 events
   2. PHP Architect subscriptions
   3. Follow-up e-mail to delegates/registration buyers
   4. Speakers' expenses
   5. Record of suggestions for future conferences
   6. Thoughts on the 2010 event
4. Any other business

Minutes

New committee members

• Welcome to Scott and Johanna-with-the-silent-H.
• We agreed to continue to meet 4 times a year on the third Tuesday of the month at 19:30.

Bank accounts and finances

• MR to transfer the remaining balance from the Co-op account to HSBC.
• The executive to send contact details for bank account access to Matt.
• MR to set up bank account access for everyone and credit cards for all except Franck.
• JC to set up direct debits to pay the credit cards in full each month.
• MR to change the bank account address to our office redirection address.
• DN to set the office redirection address to Johanna's home address.
• DN to investigate a central contact database for the committee.
• MR to check the VAT has been paid.
• MR to continue attempts to find out whether Zend owe us money for the 2008 conference.
• MR to bring the bank paperwork to the next meeting for Johanna.

Activities

• Reports from the Dynamic Languages Evening are very positive and it should be repeated if possible.
• We will hold a special joint meeting with the London Perl Mongers on October 8th 2009. MR to liaise with London PM about joint meetings.
• MR to chase the Theodore Bullfrog about wifi Internet access and consider moving venue if it isn't possible.
• SM to investigate whether sponsors would pay for food at the monthly meetings. MR to find out what platters of food are available at the Theodore Bullfrog.
• Microsoft have agreed to get a second controller for the XBox. SM to investigate social games we could buy for the XBox.
• The prize draw for listing attendance on the wiki worked well and will be repeated.
• It was agreed a tutorial day would be a good thing.

Talks

• It was agreed (again) that talks should be shorter.
• There are potential talks to chase up on the Potential talks page of the wiki. JC suggested Derick Rethans repeat his DBus talk from the pre-conference social.
• We agreed to continue to prioritise talks with strong PHP interest but allow other related subjects.
• DN to put MP3 recordings of the monthly talks online.

Conference

• DN to get the first conference video online by July 2nd 2009.
• It was agreed, in the light of their late arrival and short expiry time, to shelve the PHP Architect subscriptions until next year's conference, except where delegates specifically request their subscription.
• An email announcing the video will include details of the next conference.
• Potential sponsors are asking for information about packages for 2010. We agreed to aim for 2 platinum packages at £6,000 +VAT. SM to liaise with potential conference sponsors. MR to send SM his conference sponsorship material from 2009.
• MR to shortlist some 2010 conference venues before our August committee meeting.
• We will issue a call for papers once the date and venue are decided.

Actions

• Dave Nattriss
  • to set the office redirection address to Johanna's home address
  • to investigate a central contact database for the committee
  • to put MP3 recordings of the monthly talks online
  • to get the first conference video online by July 2nd 2009
• Johanna Cherry
  • to set up direct debits to pay the credit cards in full each month
• Matt Raines
  • to transfer the remaining balance from the Co-op account to HSBC
  • to set up bank account access for everyone and credit cards for all except Franck
  • to change the bank account address to our office redirection address
  • to check the VAT has been paid
  • to continue attempts to find out whether Zend owe us money for the 2008 conference
  • to bring the bank paperwork to the next meeting for Johanna
  • to liaise with London PM about joint meetings
  • to chase the Theodore Bullfrog about wifi Internet access
  • to find out what platters of food are available at the Theodore Bullfrog
  • to send SM his conference sponsorship material from 2009
  • to shortlist some 2010 conference venues before our August committee meeting
• Scott MacVicar
• The executive
  • to send contact details for bank account access to Matt