May 20th 2008

From PHP London wiki

Contents 1 Executive committee meeting on 20/05/2008 2 Where and when 3 Who will be there 4 Apologies for absence 5 Agenda 6 Minutes 6.1 Treasurer handover 6.2 Conference 7 Actions

Executive committee meeting on 20/05/2008

Note: This isn't our monthly pub meeting for user group members. If you're looking for that, it's at the top of the current events page.

Where and when

Walker's of Whitehall from 19:30 to 21:30

Who will be there

• Matt Raines
• Dave Nattriss
• Richard George

Apologies for absence

• Franck Cassedanne
• Demian Turner
• Paul Morgan
• Andrew Larssen
• Marcus Baker

Agenda

Please add anything you'd like to discuss.

1. Welcome, apologies, and matters arising from the previous meeting
2. New PHP London matters.
   1. Handover of president and treasurer roles;
   2. Venue of July monthly meeting (Doggett's, please?). - Doggett's is not available on that date, but we will discuss venues again --Matt Raines 09:16, 14 May 2008 (BST)
3. PHP UK Conference matters.
   1. Discussion of feedback from 2008 conference;
   2. Organisation of 2009 conference.
4. Any other business.

Minutes

Treasurer handover

• AL believes the individual committee members are currently liable for the organisation's debts. As the conference is a high turnover event, we would all prefer this were not the case. RG to register the group as a limited liability organisation.
• AL has reported it is complicated to change signatories for the current bank account. RG to open a new bank account with a different provider and transfer money across.
• At the meeting MR relayed that AL was bringing the required documents to the June meeting, but AL did not show up. He has since provided online banking access details and bank account numbers to MR. RG to obtain any required documents from AL.
• Several purchases agreed in previous meetings have either yet to be made or not been refunded. DN has bought a mobile internet dongle and MR a new projector screen. RG to organise refunds to DN and MR for purchases made. MR to buy a PA system and MP3 recorder for the Theodore Bullfrog.

Conference

• Although we don't have an official organiser, several people have offered to help with the 2009 conference. MR to set up a page on the wiki listing volunteers and jobs.
• DN to set up a website for the 2009 conference.
• DN to issue a conference call for papers.
• MB to be responsible for choosing speakers for the conference.
• MR to organise the conference venue, meals and accommodation for speakers.
• RG to handle conference invoicing and payments.
• PM has provided feedback responses from the 2008 conference to MR. MR to distribute the feedback to the exec mailing list for discussion.

Actions

• Dave Nattriss
  • to set up a website for the 2009 conference.
  • to issue a conference call for papers.
• Marcus Baker
  • to be responsible for choosing speakers for the conference.
• Matt Raines
  • to buy a PA system and MP3 recorder for the Theodore Bullfrog.
  • to set up a page on the wiki listing volunteers and jobs.
  • to organise the conference venue, meals and accommodation for speakers.
  • to distribute the feedback to the exec mailing list for discussion.
• Richard George
  • to register the group as a limited liability organisation.
  • to open a new bank account with a different provider and transfer money across.
  • to obtain any required documents from AL.
  • to organise refunds to DN and MR for purchases made.
  • to handle conference invoicing and payments.