November 18th 2009

Executive committee meeting on 18/11/2009

Note: This isn't our monthly pub meeting for user group members. If you're looking for that, it's at the top of the current events page.

Where and when

Mad Bishop and Bear from 19:00 to 22:00

Who will be there

• Johanna Cherry
• Dave Nattriss
• Matt Raines
• Franck Cassedanne
• Scott MacVicar

Minutes

Overdue actions from last meeting

• DN to collate the available MP3s of talks, and get them online.
• DN to investigate podcast channels for the monthly talks.
• MR to find out if wifi can be made available at the Theodore Bullfrog.
• MR to investigate food options at the Theodore Bullfrog.

Admin

• SM intends to stand down after the conference. It was agreed he need not register as a signatory at HSBC.
  • The executive (except SM) to attend HSBC together with proof of identity and register as signatories.
• MR has applied for e-banking access but the forms haven't arrived. MR to go to HSBC and re-request Internet banking and credit card forms.
• MR to reconcile the bank accounts in Freeagent.

Conference

• The Business Design Centre in Islington is booked for 26 February 2010.
• The next payment of about £7,500 is due on 11 December and we are unlikely to be able to pay it.
  • It was agreed using a personal credit card is a last resort and should only be taken after the venue threatens to pull out.
• MR to approach potential sponsors, including Tek, Rethink, Microsoft, Ibuildings, Oracle, Paypal, eZ, and BullBearings.
• MR to check with the community partners from last year that they are still happy to promote the conference.
• Everyone agreed with DN's suggested ticket payment schedule.
  • DN to update the website with venue details and start selling tickets.
• Everybody would like to be involved in setting up the speakers. SM to provide a list of speakers he has compiled. The executive to vote on the speakers.
• It was agreed to open with a single track keynote followed by 5 hour long talks in 3 tracks.
  • There was disagreement whether half hour sessions were sensible in the third track.
• JC to investigate hotel options for speakers.
• JC to investigate restaurant options for the speakers' dinner.
• MR to arrange insurance with last year's provider, Hiscox.
• We get a discount on the AV if we book soon but it isn't much. It was agreed to hold off on this.

Meetings and talks

• MR to block book the Theodore Bullfrog for a further 6 months.

Next meeting

• We agreed to meet mid-December with updates.